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Other courses

Other courses in document management, records and information are held as requested

Contact us if you are interested in the following courses:
• Basic document management, Read more
• Document control for the construction industryt, Read more
• Classification, Read more
• Migration, Read more

Courses

Contac us on info@documentcontrol.dk or
by telephone (+45) 70 23 14 04 for further information

Basic document management

Control your documents!
The amount of digital documentation is increasing, and at the same time laws and regulations are tightening, so there are more and more requirements for what we are allowed to do and how we do it. In addition, many companies have had digital solutions for 20 years now, and problems with older documents that may not have been handled most appropriately are starting to show up in earnest in many places.

This course provides a basic introduction to dealing with digital documentation in a correct, practical and sensible way – for the past, the present and especially the future.

Course description
Target group: the course is relevant for anyone who has to deal with corporate documents in various forms. No specific prior knowledge is required.

Organisation
The course lasts two half days (9.00-13.00). The teaching alternates between theory and problem-related tasks, which are solved independently or in groups. Unless otherwise stated, the course will be held online.

Program
The aim of the course is to provide you with a mindset and language that will enable you to work systematically with documents. This will help you to ensure that your documents can be created, found, used and preserved for as long as you need them, but no longer than is legal.

The course includes:

  • Introduction to documents and document management
  • Life cycle of documents?
  • Why is it important
  • How to manage documents in the lifecycle
  • Structuring and ordering documents
  • Metadata and subject headings
  • Naming of documents
  • Creating and naming folders
  • Creating and updating documents
  • Drafting, commenting and approval
  • Updating, versioning
  • Archiving of documents
  • Good document management and best practices
  • Planning and security
  • Document management systems

The topics are discussed from both a business
and a technical angle


Introduction to document control for the construction industry

The special traits of the construction industry
Every industry has its terminology and traditions, and construction is no exception. But the construction industry in Denmark lacks people with the skills and knowledge to handle documentation, and a switch to construction is therefore an obvious option for many.

In this course you will gain insight into how exactly document control usually works in construction and the terminology that surrounds it.

Course description
Target group: the course is relevant for everyone who is going to or wants to start with a document control in construction.

For a career as a document controller for the construction industry – this course cannot stand alone. It is necessary to have either experience from similar jobs or (parts of) the document controller training – which we also offer.

However, it is not a prerequisite for this course to have participated in other training offers from Scandinavian Document Control.

Organisation
The course lasts one day. The teaching alternates between theory and problem-related tasks, which are solved independently or in groups. Unless otherwise stated, the course will be held online.

Program
The aim of the course is to enable you to turn your knowledge and/or experience of managing documents into an asset in the construction industry, where there is a shortage of skilled document controllers.

The course includes:

  • Organisation of construction
  • Phases and planning of construction
  • IKT
  • Tools specifically used in construction

The topics are discussed from both a business
and a technical angle


Classification

Control your documents!
Document classification is something that everyone talks about, many try to work with, but everyone finds difficult. Good classification will ensure that documents, records and information are available at the right time and place – to the right people.

This course explores classification and its practical application for structured and unstructured documents, as well as technology support.

Course description
Target audience: the course is relevant for anyone working with classification of documents and the business and procedural aspects of it: Document Controllers, Records Managers, Document Managers, ESDH staff, Information Specialists, Archivists and others. IT technical elements are included, but this is not an IT technical course. The course does not require specific prior knowledge, but general experience in handling documents.

Organisation
The course lasts one day. The teaching alternates between theory and problem-related tasks, which are solved independently or in groups. Unless otherwise stated, the course will be held online.

Program
Classification can be about security – who has access to what? It can be about the legal handling of documents, records and information – is there personal data, for example? And then it can be about content and use – like subject classification – and usually it’s about all of that at once. Classification thus contributes both to security, legality and to the efficient use of the knowledge and information stored in the documents.

Classification is a prerequisite for good practices in data and document use, document control, compliance, big data, AI, GDPR compliance, clean-up and much more. Classification is something everyone talks about, many try to work with, but everyone finds difficult.

The course includes:

  • Introduction to the concept of classification
  • Classification by security, confidentiality, subject, business use, usage scenarios and retention times
  • Practical application of classification: organisation of data, knowledge and documents, clean-up, disposal, security, GDPR
  • Technologies for duplicate handling, conversion, autoclassification and search

The topics are discussed from both a business
and a technical angle


Migration

Control your documents!
Migrating documents is a high-risk task. At the same time, it is regularly a necessity – and an opportunity.

Migrations take place in the context of upgrades and implementations of new systems and are therefore often treated as IT tasks. A migration is technically heavy, but it is also always a business task. In this course we will get to the heart of good migration, where data quality and business value are intact or enhanced.

Course description
Target audience: the course is relevant for anyone working with document migration and the business and process aspects of it; Document Controllers, Records Managers, Document Managers, ESDH staff, Information Specialists, Archivists and others. IT technical elements are included, but this is not an IT technical course. The course does not require specific prior knowledge, but general experience in handling documents.

Organisation
The course lasts one day. The teaching alternates between theory and problem-related tasks, which are solved independently or in groups. Unless otherwise stated, the course will be held online.

Program
Intelligent migration is needed to ensure future use of documents, records and information and to support a risk-based approach. In this course, we focus on migration and equip students to manage the business angle that is so often overlooked. We get to the heart of good migration, where data quality and business value are intact or enhanced.

The course includes:

  • Overview and mapping of sources
  • Analysis of data quality, content and metadata
  • Clean-up
  • Metadata models
  • Standards and best-practice for migration
  • The Migration Programme

The topics are discussed from both a business
and a technical angle